Programme Assistant – Affirmative Procurement (NPSA-5, PSA)

ABOUT UN WOMEN

UN Women is the United Nations entity dedicated to gender equality and the empowerment of women. Its work supports the elimination of discrimination, women's full participation in development and the achievement of equality between women and men.

POSITION DETAILS

Job identification: 36618

Grade: NPSA-5, PSA

Employment type: Full-time

Contract type: National Personnel Service Agreement

Initial duration: One year

Duty station: Abuja, Nigeria

Programme area: Women's Economic Empowerment and Affirmative Procurement

ROLE PURPOSE

The Programme Assistant will provide administrative, logistical, financial and programme support to the Programme Unit. The position will support project set-up, budget monitoring, payments, events, travel, resource mobilisation, programme records, data tracking, reporting, knowledge management and implementation activities.

DUTIES AND RESPONSIBILITIES

Financial and administrative support

• Support project creation in Quantum and PRISM.
• Prepare budget revisions and support updates to project awards and project status.
• Help identify unutilised funds and support the operational and financial closure of projects.
• Assist with budget and financial monitoring and preparation of FACE forms.
• Perform delegated functions in Quantum.
• Prepare non-purchase-order vouchers for development projects.
• Process consultant payments and create project requisitions in Quantum.

Logistics and coordination

• Arrange the administrative, logistical and financial requirements for meetings, workshops, events and missions.
• Prepare travel requisitions, claims and other travel arrangements for the Programme Team.
• Draft meeting minutes when assigned.
• Compile briefing packages and assist with PowerPoint presentations and other programme materials.
• Organise programme files, correspondence and mailing lists.

Resource mobilisation

• Compile and process donor and programme-team documentation for databases, proposals and related records.
• Provide administrative support to the Country Office's resource-mobilisation strategy.

Knowledge building and sharing

• Support training for staff and partners on programme and operations matters.
• Assist with background documents, briefs and presentations connected to gender statistics.
• Support monitoring and communication on the use of gender statistics for policymaking, strategy development and advocacy.
• Help identify and document good practices and lessons learned.
• Support knowledge-management strategies, products and methodologies across Country Office activities.

Programme formulation, implementation and monitoring

• Help prepare work plans, budgets and proposals, including arrangements for implementation and tracking of fund delivery.
• Support routine programme activity and financial reporting.
• Assist programme audits and follow-up of audit recommendations.
• Gather and compile information for guidelines, speeches, position papers and other documents.
• Support indicator tracking across Country Office projects.
• Monitor implementation progress and project delivery using results-based management tools, including RMS and Quantum.
• Carry out other duties within the functional profile when required for the effective operation of the office.

KEY PERFORMANCE EXPECTATIONS

• Timely and accurate support for events, missions and workshops.
• Administrative work that complies with UN Women rules, procedures and policies.
• Accurate and timely data tracking for management and donor requirements.
• Proper maintenance of internal systems and records.

EDUCATION

• Completion of secondary education is required.
• A university degree in Social Sciences, Political Science, International Studies, Public Administration, Economics, Law or a related field is an advantage.

EXPERIENCE

• At least five years of progressively responsible experience in administration or programme management/support.
• Experience working with several office-software packages is required.
• Experience using an enterprise resource planning system, preferably Oracle Cloud, is desirable.
• Experience supporting a team is desirable.

COMPETENCIES

• Knowledge of programme-management processes.
• Ability to administer and complete transactions accurately.
• Ability to organise data, documents, correspondence and workflow.
• Ability to prepare and present clear information.
• Strong information-technology skills.
• Integrity, professionalism, respect for diversity, accountability, effective communication, inclusive collaboration, stakeholder engagement and awareness of gender issues.

APPLICATION INFORMATION

Deadline: 15 September 2026 at 4:59 AM.

Applicants should complete every section of the official online profile, including full education and employment histories. Incomplete applications may be disqualified.

EQUAL OPPORTUNITY AND SAFEGUARDING

UN Women values diversity and encourages qualified applicants from minority and indigenous groups and persons with disabilities. It applies zero tolerance to sexual exploitation, abuse and harassment.