Grants and Reporting Manager

ABOUT INTERSOS

INTERSOS is an international humanitarian organisation responding to the needs of crisis-affected populations. In Nigeria, it delivers integrated protection, health and nutrition, WASH, food-security, livelihoods and camp-management interventions in the Northeast and Northwest.

POSITION DETAILS

Job code: SR-49-10271

Duty station: Maiduguri, Nigeria

Duty-station type: Non-family duty station

Contract duration: Six months, renewable

Expected start date: 1 October 2026

Reports to: Programme Coordinator/Head of Programme

Functional supervisor: Regional Grants and Reporting Officer

Salary grid stated by INTERSOS: Grade 09, €3,172–€3,577 gross monthly

ROLE PURPOSE

Working with senior management, MEAL colleagues, project and programme managers and technical coordinators, the Grants and Reporting Manager will support the design of new proposals, high-quality reporting and effective grant management. All work must align with INTERSOS programme objectives, internal procedures and donor requirements.

KEY RESPONSIBILITIES

Project design and proposal development

• Support donor mapping and development or updating of the mission's donor strategy.
• Analyse calls for proposals and contribute to Go/No-Go decision processes.
• Coordinate the design and drafting of project proposals with programme, project, finance, logistics and technical teams.
• Ensure proposals follow the donor's format, rules, objectives and submission requirements.
• Maintain the mission master plan and communicate internal and external deadlines.
• Coordinate with the regional office and headquarters to follow the approved proposal workflow.
• Promote a clear division of responsibilities and timelines during proposal development.
• Check that narrative information, indicators, budgets and financial figures are consistent across proposal documents.
• Verify that final submission packages are complete and compliant.
• Promptly flag risks, delays and outstanding requirements.

Reporting

• Help review and harmonise programme monitoring, follow-up and reporting templates.
• Keep the mission informed about current donor reporting templates and guidance.
• Maintain the reporting tracker and ensure grant-agreement deadlines are followed.
• Coordinate the compilation, review and submission of timely, accurate and compliant donor reports.
• Check consistency between narrative, finance and logistics components.
• Ensure reports and annexes are correctly stored on the INTERSOS Management Platform.

Grant implementation and compliance

• Prepare and facilitate project kick-off meetings with programme managers.
• Contribute to partner-capacity assessments and grant agreements.
• Organise information sessions on donor rules for programme, MEAL, finance, logistics and HR teams.
• Conduct field monitoring, performance-indicator reviews and compliance spot checks involving projects and local partners.
• Periodically review project documentation and ensure correct archiving on the mission drive and management platform.
• Support project-review, amendment and closure processes.
• Ensure amendment requests follow donor procedures and regulations.
• Analyse and visualise programme outputs using Google Data Studio or other approved tools and report significant achievement gaps or trends.
• Keep the mission communication plan current and assist with external products in coordination with senior management and headquarters.

EDUCATION AND EXPERIENCE

• Bachelor's degree in International Affairs, Development, International Political Economy or another relevant field.
• At least three years of relevant experience in a humanitarian-sector programme department.
• Experience managing institutional-donor grants, including donors such as BHA, ECHO, UNHCR or AICS.
• Understanding of donor rules, compliance and reporting requirements.
• Project Cycle Management skills and strong work-planning ability.
• Basic financial skills and ability to check consistency between narratives and budgets.
• Ability to analyse data for reporting and programme design.
• Strong report-writing and communication skills.
• Computer literacy, including Word, Excel and internet-based tools.
• Strong spoken and written English.

PERSONAL REQUIREMENTS

• Teamwork and people-development ability.
• Capacity to collaborate with colleagues from different professional and cultural backgrounds.
• Ability to work under pressure while remaining results-focused and attentive to detail.
• Understanding of humanitarian principles, standards and good practice.
• Commitment to INTERSOS principles.

CONDITIONS AND BENEFITS

The role is an international field position in a non-family duty station. Benefits stated in the official vacancy include shared guesthouse accommodation, covered round-trip travel, medical and related insurance, visa support, 2.5 days of annual leave per month and applicable rest-and-recuperation arrangements. R&R for eligible staff is seven days every twelve weeks with a €1,000 allowance. Terms remain subject to INTERSOS policy.

APPLICATION INFORMATION

Deadline: 9 September 2026.

Because humanitarian recruitment is often urgent, INTERSOS may close the vacancy before the published deadline. Qualified applicants should apply as soon as possible through the official vacancy page.