Finance and Administrative Assistant

JOB OVERVIEW

COOPI is recruiting one Finance and Administrative Assistant in Benue State. Under the Project Administrator, the assistant will support field-level accounting, cash management, financial documentation, administration, procurement and logistics in line with COOPI and donor procedures.

KEY RESPONSIBILITIES

Finance

• Maintain project accounting and supporting documents in accordance with COOPI and donor rules.
• Manage cashbox and bank transactions and support monthly reconciliations.
• Process vendor payments and verify compliance with procurement and documentation requirements.
• Organise, file, scan and archive payment vouchers and accounting records.
• Prepare and classify accounting documents required by the Project Administrator.
• Support budget follow-up, cash forecasts, advances and pay-outs.
• Maintain the cash-payment register and cashier’s records.
• Record budget transfers and accounting codes.
• Support monthly closing, account review and integrity checks.
• Verify cash balances daily and report discrepancies.
• Maintain cash security and confidentiality.
• Support tax and statutory payments, audits and partner or head-office checks.
• Assist with monthly budget forecasts and operational cash planning.

Administration and operations

• Provide day-to-day office-administration support.
• Maintain administrative records and archives.
• Support logistics and procurement documentation and follow-up.
• Assist with data collection, collation and reporting.
• Coordinate with the project, country office and other base colleagues.

QUALIFICATIONS AND EXPERIENCE

• Degree, diploma or postgraduate qualification in Accounting, Social Sciences, Business Management, Business Administration, Public Administration or a related field.
• Evidence of NYSC discharge or exemption.
• Two to three years of finance-related experience with an NGO, INGO or financial institution.
• Previous humanitarian, development or emergency-project experience.
• Knowledge of cash management, administration, logistics and procurement.
• Strong Microsoft Excel and general computer skills.
• Fluency in English; working Hausa is an advantage.
• Strong planning, prioritisation, reporting, analysis, communication, teamwork, negotiation and cultural-sensitivity skills.
• Willingness to work and travel in remote areas with limited services.
• Women and persons with disabilities are strongly encouraged to apply.

METHOD OF APPLICATION

Complete the official COOPI Nigeria application form and upload the requested qualification/NYSC documents plus one file containing the cover letter and CV. Applications are reviewed on a rolling basis; only shortlisted candidates will be contacted. COOPI does not charge recruitment fees.

APPLICATION DEADLINE

2 September 2026.