Associate Officer, Logistics and Procurement

JOB SUMMARY

Grade 4. The Associate Officer supports effective state-office logistics, administration, procurement, fleet and asset management so programme teams have the resources required for timely implementation.

KEY RESPONSIBILITIES

• Coordinate travel, hotel, venue and meeting arrangements and prepare materials for trainings, workshops and field activities.
• Support office setup, maintenance, utilities and routine administrative records.
• Plan vehicle movements, maintain vehicle logbooks and schedules, track fuel use and coordinate preventive maintenance and repairs.
• Receive approved purchase requests, obtain quotations, prepare requests for quotations and support transparent vendor selection.
• Prepare purchase orders and procurement documentation and follow orders through delivery and acceptance.
• Check goods received, prepare or maintain goods-received notes and file evaluation minutes and supporting documents.
• Update procurement status reports and alert supervisors to delays, compliance gaps or supply risks.
• Maintain asset records in Asset Panda or the designated system; tag, issue, transfer and verify assets.
• Report lost or damaged assets and support approved disposal processes.
• Supervise and schedule drivers and monitor compliance with safety and fleet procedures.

QUALIFICATIONS AND EXPERIENCE

• Degree or HND in Business Administration, Supply Chain Management, Procurement, Logistics, Accounting, Finance, Public Administration or a related discipline.
• At least two years of relevant logistics, procurement, administration, fleet or asset-management experience.
• Experience maintaining trackers, filing procurement records and managing assets.
• Working knowledge of Microsoft Excel and Word.
• Strong attention to detail, numerical accuracy, communication and teamwork, with ability to meet deadlines under pressure.

WORKING STANDARDS

• Maintain complete, auditable records and comply with Helen Keller International policies, donor rules, safeguarding requirements, confidentiality and professional conduct.
• Work collaboratively with government counterparts, colleagues, partners and communities and report risks or irregularities promptly.

APPLICATION

Apply by email to nigeria.recruitment@hki.org before the deadline. The email subject should clearly identify the role and preferred state. Submit the documents requested by the employer and do not pay recruitment fees or provide gifts or favours.