Administrative Officer

FULL JOB DESCRIPTION

ABOUT GLOBAL PEACE DEVELOPMENT

Global Peace Development is a Nigerian nonprofit organisation promoting peace, human rights, accountable governance, social inclusion and sustainable community development.

JOB DETAILS

Job Title: Administrative Officer

Location: Damaturu, Yobe State

Employment Type: Full-time

Required Experience: Three years

Application Deadline: Not specified

ROLE PURPOSE

The Administrative Officer will support efficient management of administrative and operational functions. The position will coordinate office administration, logistics, procurement, assets, facilities and programme-support arrangements.

OFFICE ADMINISTRATION

• Coordinate daily office activities.
• Maintain effective administrative systems.
• Manage correspondence, records and office documentation.
• Maintain organised physical and electronic filing systems.
• Support scheduling of meetings and organisational activities.
• Ensure the office operates efficiently.

LOGISTICS AND PROCUREMENT

• Coordinate logistics requirements.
• Support procurement processes.
• Obtain quotations and support vendor-selection processes.
• Maintain procurement documentation.
• Coordinate travel, accommodation, meetings and programme logistics.
• Support programme teams during training, workshops and field activities.
• Maintain supplier and service-provider records.

ASSET AND INVENTORY MANAGEMENT

• Maintain organisational asset records.
• Support inventory management.
• Monitor office equipment and supplies.
• Manage office consumables.
• Monitor the use, movement and condition of organisational assets.
• Promote proper accountability for organisational property.

FACILITIES AND OPERATIONAL SUPPORT

• Coordinate office maintenance and utility requirements.
• Support management of offices, stores and other facilities.
• Assist with transport and movement arrangements.
• Provide administrative support to programme and management teams.
• Help maintain a safe and organised working environment.

REPORTING AND DOCUMENTATION

• Prepare meeting agendas, attendance records and minutes.
• Maintain administrative and logistics reports.
• Support audit and compliance reviews.
• Provide requested documents during internal and external reviews.
• Protect confidential organisational and personnel information.
• Carry out other duties assigned by management.

QUALIFICATIONS AND EXPERIENCE

• Bachelor's degree or HND in Business Administration, Public Administration, Office Management, Procurement, Supply Chain Management, Social Sciences or another related field.
• At least three years of relevant experience.
• Previous experience in administration, logistics, procurement or NGO operations.
• Knowledge of donor-compliance and documentation requirements.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organisational, planning and problem-solving skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Strong communication and interpersonal skills.
• High level of integrity, professionalism and confidentiality.
• Ability to work independently and within a multidisciplinary team.

HOW TO APPLY

Applicants should send a current CV and cover letter explaining their suitability to procurement@globalpeacedev.org. The email subject should read: Administrative Officer - Damaturu, Yobe State.

APPLICATION DEADLINE

No closing date was stated. Candidates should apply immediately.